Sponsorship

Platinum Level – $10,000 USD 

Includes complimentary exhibit space (10’ x 10’), full page ad in final program, high profile signage, acknowledgement of sponsorship in welcome address, listing on the conference website, sponsor ribbons for all employees of your company attending the conference who registered by the early bird deadline (maximum 3 ribbons), additional opportunities to sponsor networking events (reception/breaks), and three (2) complimentary conference registrations.

Gold Level – $5,000 USD 

Includes complimentary exhibit space (10’ x 10’), 1/2-page ad in final program, high profile signage, acknowledgement of sponsorship in welcome address, listing on the conference website, sponsor ribbons for employees of your company attending the conference who registered by the early bird deadline (maximum 2 ribbons), additional opportunities to sponsor networking events (reception/breaks), and two (2) complimentary conference registrations.

Silver Level – $2,500 USD 

Includes listing in final program and the conference website, high profile signage and sponsor ribbons for employees of your company attending the conference who registered by the early bird deadline (maximum 2 ribbons).

Bronze Level – $1,500 USD 

Includes listing in final program and the conference website, high profile signage and sponsor ribbons for employees of your company attending the conference (maximum 2 ribbon).

ADD-ON SPONSORSHIP OPPORTUNITIES 

GOLD/PLATINUM SPONSORS MAY ADD THE FOLLOWING TO SPONSORSHIP 

Cost 

Break/Breakfast Sponsor............................................................ $ 2,500 USD

Lunch Sponsor............................................................................. $ 3,500 USD 

Welcome Reception Sponsor...................................................... $ 5,000 USD 

Symposium Sponsor only (non-Gold/Platinum)......................... $ 2,500 USD 

Contact CMC: yvonne.brown@uct.ac.za for more information.

 BEING A SPONSOR is the ideal way to gain the highest visibility for your organization and the best way to show your commitment to, and support for both the ISPE African Regional Interest Group and scientific research in Africa. We encourage you to show your support for the excellent scientific program by providing an unrestricted grant to sustain the 3^rd ISPE African Regional Interest Group Conference in Cape Town, South Africa in 2023.

Listed below are the categories of sponsorship and benefits by which your organization will realize a positive return for its contribution to, and visibility at the premier international educational program on Pharmacoepidemiology, therapeutic risk management, medical device and drug safety in Africa.

AD SPACE AfRIG 2023 FINAL PROGRAM SPECIFICATIONS

Half-page ad 

Size................................................................................................................ 7.5” x 5” 

Cost............................................................................................................. $1,000 USD 

Full-page ad 

Size w/bleed............................................................................................. 8.75” x 11.25” 

Non-bleed................................................................................................. 7.5” x 10” 

Cost.......................................................................................................... $1,500 USD 

Upgrade for GOLD Level Sponsor............................................................ $500 USD 

Complimentary to PLATINUM Level Sponsor

 Submission Guidelines 

All print ready submissions should be in four color (CMYK) and high resolution (300dpi). 

File formats accepted: PDF, JPG, and EPS 

DEADLINE: Ad must be submitted by April 30, 2023 to be included in final program.

EXHIBITION SPACE 

10’ x 10’ Space 

ISPE Organizational/Institutional Member 

Industry/Service Provider.................................................. $ 1,500 USD 

Govt/Academic................................................................... $ 1,000 USD 

NON-ISPE Organizational/Institutional Member 

Industry/Service Provider:................................................. $ 2,500 USD 

Govt/Academic:................................................................... $ 1,250 USD

 EXHIBIT SPACE RENTAL INCLUDES 

Exhibit space, listing on the conference website and in the final program, exhibitor ribbons for all company staff attending the conference who register by the early bird deadline (maximum 5 ribbons). Stands come with fascia, 1 socket, 2 spotlights, 2 chairs, 1 table with cloth and I waste bin per stand.

REGISTRATION 

Each exhibit space (not included in sponsorship) includes one (1) complimentary registration that allows entrance to meeting sessions, the Welcome Reception, the evening social event and all coffee breaks and lunches. Badges are NOT transferable.

DECORATING/BOOTH EQUIPMENT SHIPPING

The Exhibitor Services Kit will be available online in May 2023. Contact: Yvonne.brown@uct.ac.za for more details. This document will include charges/general information for decorating, drayage, electrical and shipping/customs. Each exhibitor is responsible for these additional charges.

HOUSING 

Blocks of hotel rooms near the conference facility have been reserved at special meeting rates for attendees. Exhibitors assume all responsibility for arranging and paying for housing accommodations.

SOUND 

Loudspeakers, tape recorders, sound movies, etc. that interfere with adjoining exhibitors are not permitted.

We expect 250-300 conference participants in Cape Town, South Africa. Attendees look forward to learning how your products and services can help them perform their jobs better, more effectively and more economically, and ultimately improve patient safety.

EXHIBITION HOURS AND IMPORTANT EVENTS

 These times are subject to change; visit pharmacoepi.org for the latest meeting schedule. 

Tuesday, June 06 

Noon-5:00pm.............................. Exhibition Set-up 

Wednesday, June 07

8:00am-5:00pm......................... Exhibition Open 

10:00-10:30am............................ Break in Exhibit Hall 

Noon-1:30pm.............................. Lunch 

3:00-3:30pm................................. Break in Exhibit Hall 

6:00-8:00pm................................. Welcome Reception

 Thursday, June 08

8:00am-5:00pm......................... Exhibition Open 

10:00-10:30am............................ Break in Exhibit Hall 

Noon-1:30pm.............................. Lunch 

3:00-3:30pm................................. Break in Exhibit Hall 

6:00-8:00pm................................. Evening Social/Dinner 

Friday, June 09

8:00am-5:00pm........................... Exhibition Open 

10:00-10:30am............................. Break in Exhibit Hall 

Noon-1:30pm............................... Lunch 

3:30-4:00pm................................. Break in Exhibit Hall 

ASSIGNMENT OF EXHIBITION SPACE

 Space assignment will be on a priority first-come, first-served basis. CMC and ISPE reserve the right to decline any application or prohibit an exhibit.

1.  Assignment of Space and Setup/Breakdown 

Once space is approved, an exhibit may be moved only with the mutual consent of CMC or ISPE and the specified exhibitor. Exhibitors will be given directions for installing and dismantling exhibits. Booths must be set by 5:00pm on June 06, and, must not be dismantled before 5:00pm on June 09. Violation of this rule will result in an early move in/move out penalty equal to an additional charge of 50% of the original booth rental fee.

2.  Cancellations 

CMC must receive cancellations in writing on or before April 01, 2023, to receive 80% of the exhibitor fee. No refunds will be made after May 01, 2023.

3.  Cancellation or Relocation of Meeting

If cancellation or relocation of meeting is due to circumstances within CMC or ISPE’s control, ISPE and its representative’s liability will be limited to a refund of exhibition registration fees paid by the exhibitor. If ISPE or its representative has no control over the cancellation or relocation, ISPE or its representative will have no liability of any kind, but may, at its discretion, refund any fees paid by the exhibitors.

4.  Care of Exhibit Space 

Exhibitors must maintain and keep their exhibit space in good order, at their expense.

5.  Default Occupancy 

An exhibitor who fails to occupy contracted space is not relieved of the obligation to pay for such space at the full rental price, and ISPE shall have the right to use that space. Neither CMC nor ISPE assumes any liability for loss or damage to any equipment or supplies displayed at the exhibition.

6.  Distribution of Printed Material 

Distribution of materials by exhibitors or their agents is limited to the area rented by the exhibitor. Flyers or other printed material may NOT be delivered to hotel rooms of conference registrants without permission from CMC. Any costs for such authorized distribution shall be the sole responsibility of the exhibitor. Other than the above, advertising circulars, brochures, swag, etc. may only be distributed from exhibit booths, and may not be placed in any meeting room or in the conference registration or facility area.

7.  Food or Beverage in Exhibitor Booths 

No alcoholic beverages or tobacco products of any type may be sold or distributed from an exhibitor booth. Food may be distributed (not sold) upon approval from Conference Facility or CMC.

8.  Insurance 

In all cases, exhibitors must insure their goods at their expense. Please send CMC your proof of insurance.

9.  Liability 

Neither CMC nor ISPE assumes any responsibility for the protection or safety of the exhibitor, its official agents, or employees. Neither CMC nor ISPE assumes any responsibility for the protection of property of the exhibitor or their representatives, or of the property used in connection with the exhibit, from theft, damage, or destruction. Small or easily portable articles shall be properly secured or removed after exhibit hours and placed in safekeeping by the exhibitor. The exhibitor agrees to hold CMC nor ISPE harmless from all such claims and claims of liability of any kind arising from the activities of the exhibitor, its representatives, or from the display or use of property of the exhibitor. Neither CMC nor ISPE shall be held liable for the exhibitor for failure to provide space to an exhibitor if, where through no fault of CMC or ISPE, non-delivery is due to destruction to the building or the exhibit space.

10.  Payment 

Payment in full is required with a completed application for exhibit space. A completed form and payment must be received by April 01, 2023, to ensure inclusion in the final program.

Exhibitors are responsible for arranging for special equipment and services with the exhibition services provider through CMC.

11.  Price List 

Advertisements, exhibit materials or promotion may include prices, but shall not make price comparisons with competitive products.

12.  Protection of Exhibit Space 

Nothing shall be posted, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the conference facility without the permission of CMC, ISPE and/or a representative of the conference facility. Packing, unpacking, and assembly or exhibits shall be done in designated areas and conform to instructions of CMC, ISPE or facility representatives.

13.  Removal of Exhibits 

CMC and/or ISPE have the right to prohibit, bar, prevent and remove any exhibit or proposed exhibit, or any part or portion thereof, which in the judgment of CMC or ISPE is unsuitable or inappropriate for the exhibition. Such right shall extend to, but shall not be limited to, all equipment, materials, displays, installations or other items or things consisting of, part of, or used or distributed in connection with such exhibit. The punitive actions, as identified in this Section, may be taken against companies that are determined by CMC or ISPE to have violated any provision of these rules and regulations.

14.  Selling of Products or Services 

All transactions must be conducted in a manner consistent with the professional nature of the event.

15.  Seminars, Lectures and Food Functions 

The Exhibitor/Sponsor agrees NOT to conduct, sponsor, or promote any general seminars, parties, lectures, receptions, or clinics in the same geographical area (within a radius of 50 miles, 80.5 km) for a period of three days prior to, during or after the conference, unless approved by CMC.

16.  Solicitation by Non-Exhibitors 

Non-registered individuals are prohibited from entering the exhibit hall or soliciting business elsewhere on, or within 1,000 feet of the conference facility.

17.  Use of Space

Exhibits will be permitted in the official exhibit area established by CMC. Exhibitors shall not distribute printed materials, samples, swag, or souvenirs, except from rented space, unless previously approved.

18.  Violation of Condition 

The following actions shall constitute a violation of Conditions of the Exhibitor Agreement: 1) violation of any municipal, provincial, state, or national laws, rules, or regulations, including safety codes and 2) failure to abide by this agreement.

NOTE – Experience has shown that often the person(s) who staff the booth and the person(s) who reserve the booth are not the same. Please ensure that whoever is on-site is aware of all the services that have been ordered and has copies of all orders placed.

 ABOUT THE CONFERENCE 

The purpose of the scientific meeting in Cape Town, South Africa is to bring together leading researchers, scientists, and scholars primarily from Africa, but also from outside Africa to exchange and share their experiences and research findings on all aspects of Pharmacoepidemiology and Pharmacovigilance. The 3-day meeting would be held at the UCT GSB Conference Centre, Breakwater lodge, University of Cape Town, feature international speakers, and include hands-on educational sessions and presentation of research findings. The meeting is also intended to provide a forum for regulators, public health professionals, policy makers, educators, clinicians, students and other stakeholders to interact with each other and to discuss innovations, emerging trends, concerns, as well as challenges and solutions faced in Pharmacoepidemiology, Pharmacovigilance, Medical Device, Drug Utilization and therapeutic risk management education and practice in Africa and worldwide.

In addition to providing funding to make the meeting possible, your contribution will help provide scholarships for students and trainees in Pharmacoepidemiology - the next generation of Pharmacoepidemiologists - to attend this conference, which is an important part of their growth and development as professionals.

WHY EXHIBIT AT THE AfRIG 2023 CONFERENCE IN CAPT TOWN, SOUTH AFRICA? 

Lead Generation

Africa is an important emerging global market, and your exposure to epidemiologists, researchers, clinicians, regulators and leaders in Pharmacoepidemiology, Therapeutic Risk Management, and Drug Safety would expand your network of contacts in the industry within the continent.

Policy Comprehension 

Stay up to date with the latest developments, breakthroughs and challenges in Pharmacoepidemiology in Africa. Knowing where the field is heading to in Africa can be an important driving force behind your business in the Region.

Brand and Industry Awareness 

Introduce or re-introduce your brand to today’s leading epidemiologists, researchers, and leaders in Pharmacoepidemiology in Africa. The 2023 AfRIG conference is a perfect opportunity to make a statement with your business and have your organization noticed in the African healthcare industry as well as the field of Pharmacoepidemiology in the region.

Your competitors will be in Cape Town, South Africa 

The conference in Cape Town would likely attract a wide range of organizations that exhibit and sponsor. See below for a list of past sponsors and exhibitors at ISPE conferences.

Expected Attendees by Primary Work Sector 

Academia I Government/Regulatory I Industry/Service Provider I Student (In Training).

PAST ICPE EXHIBITORS

The following organizations have been generous supporters of past ICPEs: